JOBS FAIR
RY 2007-2008

[Up]  [Selection]  [Acceptance]  [Implementation]

 

Meeting Frequency Pilot Project

Plan

Purpose:

Building on results from the New Models Pilot Project (1 July 2001 – 30 June 2007), this new pilot project will assess the impact of allowing Rotary clubs to alter the frequency of their meeting time on the club’s overall effectiveness and success within the four elements of an effective club and its overall membership composition.

Time Frame:

1 July 2007 thru 30 June 2013.

Objectives:

§        To retain and increase club membership;

§        To increase support to The Rotary Foundation (by participation in programs and donations);

§        To increase successful service projects (community and international);

§        To increase the number of club members that are able to serve beyond the club level;

§        To increase meeting attendance;

§        To improve gender balance in the clubs’ membership;

§        To decrease the average age of the clubs’ membership; and

§        To improve overall diversity within the club’s membership.

Organization: 

Clubs that participated in the New Models Pilot Project will have preference for selection to participate in the new Meeting Frequency Pilot Project.   Existing clubs which were chartered prior to 30 June 2003, may also be selected to participate.  Both existing clubs and former new Model pilot clubs may only deviate from the Standard Rotary Club Constitution (SRCC) as follows:

§        Meetings – the frequency of club meetings shall be flexible and will be determined by the membership.

 

MEETING FREQUENCY

 PILOT PROJECT

IMPLEMENTATION 

ASSUMPTION:

Allowing Rotary clubs to select and alter the frequency of their meeting will have a significantly positive effect on the overall effectiveness and success of the club.

PURPOSE OF PILOT PROJECT:

To test the impact of allowing flexibility in the frequency of the weekly meeting on the clubs’ viability, success, effectiveness, and to determine potential alternate frameworks for future Rotary clubs. 

PARTICIPANTS:

New Model Rotary clubs shall be given preference in the selection of participants for this pilot.

Other Rotary clubs which were chartered before 30 June 2003,  will be selected from the following areas:

1.                  Asia, zones 4B and 6B (Afghanistan, Bangladesh, Brunei, Cambodia, China, Indonesia, Malaysia, Mongolia, Macau, Pakistan, Singapore, Taiwan, and Thailand)

2.                  Australia, New Zealand and the Pacific Islands 

3.                  Caribbean Islands

4.                  Central and Eastern Europe

5.                  India

6.                  Japan

7.                  Korea

8.                  Latin America

9.                  Middle East and North Africa

10.             North America

11.             Philippines

12.             RIBI

13.             Sub-Saharan Africa

14.             Western Europe 

Fifteen to twenty clubs will be selected from each identified region or country for participation. 

Total number of participating clubs:  up to 200.

SELECTION PROCESS:

1.      District governors , governors-elect and New Models Pilot Clubs are provided with complete information about the pilot project and asked to determine interest and suitability for the new pilot, as well as to submit proposals for participation in the pilot.  Participation will be open to existing clubs only.   

2.      Clubs must submit a proposal, approved by the 2006-07 district governor and 2007-08 district governor by 1 June 2007.

3.      Selection preference will be given to clubs that participated in the New Models for Rotary Clubs Pilot Project.

4.      The general secretary conducts preliminary screening of all proposals received.

5.  Governors, governors-elect, and clubs will be notified of their selection to participate in the Meeting Frequency Pilot Project by 30 June 2007.

TERMS OF PARTICIPATION

Each of the clubs selected to participate in this pilot project will agree in writing to the following terms:

1.      Two-thirds of the members of the club have voted to participate in the Meeting Frequency Pilot Project.

2.      The club agrees to participate in the project for the full duration of the pilot period: 1 July 2007 – 30 June 2013. 

3.      The club agrees to comply with annual and other reporting as requested by the general secretary.  

4.      Clubs must register with and maintain records with Member Access on www.Rotary.org

5.      Clubs must verify that current membership data such as gender, induction dates, etc. are accurate.  

6.  At the end of the pilot period, the club will function in accordance with RI’s constitutional documents.

TIME FRAME FOR IMPLEMENTATION:

March 2007           District governors, governors-elect and New Models Pilot clubs are advised about the possibility of participating in the new pilot.

1 June 2007           Clubs must submit application form (signed by the district governor and district governor-elect).   

30 June 2007          General Secretary advises club and district officers of clubs selected to participate in the pilot.   

1 July 2007             Clubs begin implementation of pilot project guidelines.

 

2007-08                                        First year of pilot project  

November 2007    First Report to the RI Board on pilot clubs’ baseline statistical analysis.

 

2008-09                Second year of pilot project  

September 2008     Clubs submit annual report and RI conducts statistical analysis.  

November 2008    Second Report to the RI Board on pilot clubs’ statistical analysis.

 

2009-10                Third year of pilot project  

September 2009     Clubs submit annual report and RI conducts statistical analysis.  

November 2009    Third Report to the RI Board on pilot clubs’ statistical analysis.

 

2010-11                Fourth year of pilot project  

September 2010     Clubs submit annual report and RI conducts statistical analysis.  

November 2010    Final Report to the RI Board on pilot clubs’ statistical analysis and possible options for consideration of changes to the RI Constitutional documents.

 

2011-12                Fifth year of pilot project  

February 2011       Recommendation to the RI Board for any necessary changes to the RI Constitutional Documentation.   

September 2011     Clubs submit annual report and RI conducts statistical analysis.  

November 2011    Status Update Report to the RI Board on pilot clubs’ with any new relevant data that might impact a potential COL proposal and final approval of any legislation proprosed for the 2013 Council on Legislation (based on these results).*   

                             *This assumes that proposal 07-304 to the 2007 COL will pass requiring legislation to be proposed by December of the preceding Rotary year of the Council. 

December 2011     RI Board proposes legislation for the 2013 Council on Legislation in relation to results of this pilot project.

 

2012 – 13             Sixth year of pilot project  

September 2012     Clubs submit annual report and RI conducts statistical analysis.  

November 2012    Status Update Report to the RI Board on pilot clubs’ with any new relevant data that might impact a potential COL proposal and final approval of any legislation proposed for the 2013 Council on Legislation (based on these results).* 

April 2013             Council considers appropriate legislation in relation to the results of this pilot project.